Talent & People Operations Coordinator

Job Description

REQUIREMENTS

• Tertiary qualifications in Human Resources, Business Administration, or a related field are desirable.
• 12 months of administration experience or internship, ideally within an HR or People Operations setting.
• High level of accuracy and attention to detail, especially in data entry and document preparation.
• Strong written and verbal communication skills, with the ability to maintain confidentiality and professionalism.
• Well-organized, able to manage multiple tasks efficiently, and work effectively under deadlines.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel), with the ability to learn new systems quickly.

RESPONSIBILITIES

• Provide strong support to the People & Culture team by managing essential administrative tasks that contribute to a smooth and efficient employee experience.
• Be the ambassador of system and data and document management.
• Execute and manage critical employment and business compliance programs to adhere to AirTrunk’s policies and procedures.
• Assist with onboarding logistics, including scheduling induction training overviews, preparing materials, and coordinating system access.
• Coordinate background checks for all new hires and contractors, tracking statuses, and ensuring compliance.
• Coordinate administrative tasks for employee offboarding, including gathering company property and supporting final checklists.
• Manage and maintain all system and documentation updates for AirTrunkers and respond to People & Culture mailbox requests in a timely manner.
• Organise and maintain digital and physical files, ensuring that HR documentation is complete and easily accessible.
• Update and maintain access levels for all systems with accuracy and attention to detail.
• Compile data and assist with HR reporting on metrics such as onboarding completion, background checks, and compliance tracking.
• Maintenance and reporting for AirTrunker lifecycle.
• Posting jobs across various job boards and platforms, through the Applicant Tracking System (ATS).
• Processing of recruitment agency invoices and new vendor set up.
• Support preliminary phone screening when required.
• Scheduling interviews for internal and external candidates.
• Ensure a positive candidate experience from application to offer.
• Management and correspondence with candidates.
• Coordinate learning program attendance, venues, and learning materials.
• Assist with management of learning platform.
• Support wider business with learning platform support.
• Provide reporting of training completion.

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