Senior Bid Specialist – Architecture

Job Description

REQUIREMENTS

• Minimum 8 years of professional experience in bid management, proposal development, or business development within the architecture or construction industry
• Proven expertise in analyzing project requirements and developing competitive bid strategies
• Excellent written and verbal communication skills with the ability to present complex information clearly
• Demonstrated project management experience with the ability to manage multiple bids simultaneously
• Solid understanding of contract terms, conditions, and procurement processes
• Strong organizational and time management skills with meticulous attention to detail
• Analytical mindset with the ability to evaluate costs, risks, and opportunities
• Professional experience in the UAE or Middle East market is highly desirable
• Knowledge of international bidding standards and best practices is a plus
• Good business sense with diligent numeracy skills;
• Prepare and maintain marketing collaterals (project sheets, brochures) and develop custom PowerPoint decks for client presentations;
• Strategic thinking, with the capacity to manage complexity and multiple stakeholders;
• Expert knowledge with InDesign, Illustrator, Photoshop, and Microsoft Office packages including excel.

RESPONSIBILITES

• Prepare, develop, and manage comprehensive bid proposals and RFP responses for architectural projects
• Analyze project requirements, scope of work, specifications, and client expectations to inform bid strategy
• Coordinate with internal teams including architects, engineers, and project managers to gather technical information and ensure proposal accuracy
• Develop competitive pricing strategies and cost estimates based on project scope and market analysis
• Manage bid timelines, track submission deadlines, and ensure all documentation meets compliance requirements
• Review, edit, and quality-check all bid materials to ensure consistency, clarity, and professionalism
• Maintain organized bid databases and tracking systems to monitor proposal status and outcomes
• Present proposals and bid strategies to clients and internal stakeholders
• Conduct post-bid analysis and document lessons learned to continuously improve bidding processes
• Stay current with industry trends, competitor activities, and market conditions in the UAE and broader Middle East region

Tender Submissions

• Coordinate and prepare tender submissions, including expression of interest, pre-qualifications and request for proposals;
• Provide support on complex proposal and presentation documents – from information sourcing, editing, collating CVs, and image manipulation to collation of final product;
• Responsible for submission coordination and preparation;
• Keep track of client and consultant contact database;
• Maintain and update the Company’s extensive electronic database of tender submissions and frequently-used key submission information;
• Ensure opportunity and reporting data is tracked on the CRM system

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