Remote Payroll Assistant

Job Description

REQUIREMENTS

• High school diploma or equivalent required; Associate’s degree in Accounting, Business Administration, or a related field preferred.
• Previous payroll, accounting, bookkeeping, or administrative experience preferred.
• Familiarity with payroll software such as ADP, Paychex, QuickBooks Payroll, or similar systems is a plus.
• Proficiency in Microsoft Office, particularly Excel.
• Strong mathematical, analytical, and organizational skills.
• Excellent attention to detail and accuracy.
• Ability to handle confidential information with professionalism and discretion.
• Strong written and verbal communication skills.
• Ability to work independently in a remote environment while meeting deadlines.

Preferred

• Knowledge of payroll tax regulations and wage laws.
• Experience with timekeeping systems and electronic payroll processing.
• Problem-solving and critical thinking abilities.
• Effective time management and multitasking skills.
• Strong customer service mindset when assisting employees with payroll questions.

RESPONSIBILITIES

• Assist with processing weekly, bi-weekly, or semi-monthly payroll for employees.
• Review employee timesheets for accuracy and resolve discrepancies with supervisors.
• Enter and maintain payroll information, including new hires, terminations, pay rate changes, deductions, and direct deposit information.
• Verify overtime, bonuses, commissions, and other compensation adjustments.
• Maintain accurate payroll records and employee files while ensuring confidentiality.
• Respond to employee payroll inquiries regarding wages, taxes, deductions, and timekeeping.
• Prepare payroll reports for management, accounting, and auditing purposes.
• Assist with year-end payroll activities, including W-2 preparation and payroll reconciliations.
• Ensure compliance with federal, state, and local payroll regulations.
• Collaborate with the Human Resources and Accounting teams to maintain accurate employee and payroll records.
• Support payroll audits and assist with documentation requests.
• Perform additional administrative and payroll-related duties as assigned.

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