Receptionist

Job Description

REQUIREMENTS

• Bachelor’s degree in Business Administration, Office Management, or related field.
• Minimum 5 years of experience in a senior secretarial or executive assistant role.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking skills.
• High level of discretion and integrity.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work under pressure and meet deadline

RESPONSIBILITIES

• Manage the schedule, meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, presentations, and correspondence.
• Maintain organized filing systems (physical and electronic).
• Arrange and coordinate meetings, take minutes, and follow up on action items.
• Assist in preparing agendas, briefings, and meeting materials.
• Handle internal and external communication on behalf of the Department Head.
• Screen phone calls, emails, and correspondence, responding or redirecting as appropriate.
• Maintain strict confidentiality of sensitive information.
• Represent the office of the Department Head professionally in all interactions.
• Liaise with internal departments and external stakeholders.
• Assist in coordination and follow-up of strategic initiatives or projects led by the Department Head.
• Perform other duties as assigned to support the Department Head’s office.

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