Purchase Assistant – Oil And Gas

Job Description

REQUIREMENTS

• Education: Bachelor’s Degree in Supply Chain, Business Administration, Commerce, Engineering, or a related discipline.
• Experience: 0–2 years of experience in purchasing, procurement, or administrative coordination (Fresh graduates / Freshers with strong numerical and analytical skills are welcome to apply).
• Technical Aptitude: Strong proficiency in MS Excel (spreadsheets, basic formulas, and data organization); familiarity with ERP systems is a definite plus.
• Mindset & Work Ethic: Highly detail-oriented, proactive in following up with external vendors, and capable of working in a fast-paced trading/commercial environment.
• Communication: Clear, confident, and professional communication skills in English (both verbal and written).
• Availability: Candidates currently in the UAE available for immediate joining will be given preference.

RESPONSIBILITES

• Purchase Order Processing: Review internal material requisitions, generate and issue official Purchase Orders (POs) through the ERP system, and verify supplier order confirmations.
• Vendor Sourcing & RFQ Management: Solicit quotations from local and international suppliers, prepare comparative price matrices, and negotiate pricing, payment terms, and delivery lead times.
• Order Expediting & Tracking: Track open PO statuses, coordinate shipping milestones with suppliers/logistics partners, and ensure on-time delivery.
• Documentation & Compliance: Collect, verify, and archive essential procurement documents, including commercial invoices, packing lists, delivery notes, and Material Test Certificates (MTCs).
• Discrepancy Reconciliation: Cross-check supplier invoices against PO terms and warehouse Goods Received Notes (GRN), resolving any pricing, quantity, or delivery issues before finance handoff.
• Database Maintenance: Keep vendor records, approved supplier lists, and historical purchase pricing accurately updated in the ERP system.

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