Proposal & Bid Manager

Job Description

REQUIREMENTS

• 5+ years of experience in proposal management, bid management, RFP management, enterprise procurement, government contracting, sales enablement, or a closely related field.
• Demonstrated experience managing complex RFPs, RFIs, RFQs, tenders, or formal procurement processes through submission and award.
• Experience supporting enterprise and/or mid-market B2B sales opportunities.
• Demonstrated success contributing to or managing competitive bids and contract awards.
• Exceptional commercial writing, editing, proofreading, and executive communication skills.
• Strong project-management and stakeholder-management skills.
• Ability to interpret complex technical, commercial, contractual, compliance, security, and procurement requirements.
• Exceptional attention to detail and document-management discipline.
• Ability to manage multiple high-priority opportunities simultaneously.
• Confidence working with senior Sales, Legal, Finance, Product, Technology, Security, Compliance, Operations, and executive stakeholders.

Preferred

• Experience in global payroll, HCM, HR technology, PEO, SaaS, FinTech/payments, workforce management, professional services, or government contracting.
• Government or public-sector procurement experience.
• Experience managing multinational or multi-country RFPs.
• Experience coordinating complex proposals involving technology, implementation, information security, data privacy, compliance, pricing, and contractual requirements.
• Experience with bid/capture strategy, bid/no-bid processes, win themes, and competitive positioning.

RESPONSIBILITES

Proposal & Bid Management

• Own the end-to-end management of RFPs, RFIs, RFQs, tenders, procurement questionnaires, and formal proposal processes.
• Analyze solicitation requirements, evaluation criteria, mandatory qualifications, contractual requirements, risks, deadlines, and submission requirements.
• Develop bid plans, response matrices, timelines, ownership assignments, review cycles, and submission schedules.
• Coordinate cross-functional contributors and ensure complete, accurate, consistent, and timely submissions.
• Manage multiple concurrent bids with competing priorities and immovable deadlines.

Government & Public-Sector Opportunities

• Manage government and public-sector bids from solicitation through submission, clarification, negotiation, and award.
• Identify procurement, contractual, compliance, security, insurance, financial, technical, and documentation requirements requiring internal review or escalation.
• Maintain organized records of solicitations, amendments, clarification questions, submissions, procurement communications, evaluations, and awards.

Sales Enablement & Deal Strategy

• Partner with Sales leadership and Account Executives on strategic enterprise and government opportunities.
• Develop customer-specific messaging, executive summaries, value propositions, competitive differentiators, and win themes.
• Support clarification rounds, bidder conferences, presentations, demonstrations, Best and Final Offers, commercial negotiations, and award processes.
• Support structured bid/no-bid decisions based on strategic fit, revenue potential, customer requirements, competitive position, probability of award, delivery feasibility, resources, and risk.

Existing Client Expansion & Renewals

• Manage formal procurement processes associated with renewals, competitive rebids, geographic expansion, and expanded scopes of service.
• Partner with Account Management and Commercial leadership to support retention and expansion opportunities.
• Coordinate responses involving Globalli’s Global Payroll, Employer of Record, Contractor Management, Entity Management, workforce technology, payments, and related services.

Proposal Content & Knowledge Management

• Develop persuasive, customer-specific proposal content that clearly differentiates Globalli.
• Build and maintain a centralized proposal content library covering products, global coverage, implementation, security, privacy, compliance, integrations, service levels, commercial models, references, and standard responses.
• Establish standardized templates, response frameworks, and quality standards.
• Continuously improve content based on product changes, regulatory developments, market positioning, customer feedback, and bid outcomes.

Commercial & Contract Coordination

• Coordinate with Legal and Commercial leadership on customer MSAs, SOWs, procurement terms, data-processing agreements, security requirements, insurance requirements, and related documentation.
• Identify material contractual, commercial, compliance, or operational issues and ensure appropriate escalation.
• Maintain strong version control and documentation throughout proposal and contract negotiations.
• This role does not replace legal counsel but must recognize issues requiring legal or executive review.

Reporting & Continuous Improvement

• Maintain a centralized pipeline of active, upcoming, submitted, awarded, and unsuccessful bids.
• Track bid volume, value, turnaround time, win rate, contract value awarded, submission timeliness, and reasons for wins and losses.
• Conduct post-bid reviews and use insights to continuously improve proposal strategy, content, and processes.
• Provide Commercial leadership with visibility into active opportunities, deadlines, resource requirements, risks, and performance.

Are you interested in this position?

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