Project SCM Manager

Job Description

REQUIREMENTS

• Master’s or bachelor’s degree in an Engineering discipline or any other qualification that is deemed suitable for the role.
• Thrives in a high-paced, international environment and enjoys collaborating across diverse business areas and regions.
• Brings a strong technical and commercial interest and is motivated to grow within a Project SCM role with a structured,service -minded and communicative approach.
• Technical knowledge on Substation, STATCOM products. Good knowledge of processes in large and complex industrial or turnkey contracts
• Proficiency in procurement software, solid skills in MS office and experience working with business software such as SAP, SAP Ariba or other ERP systems.
• Knowledge of Contract Conditions/Law, International Sourcing and vendor management best practices and Negotiation skills.
• Ability to work independently and collaboratively in a fast-paced environment, cross-functional environment.
• Demonstrate dynamic, social teamwork skills combined with strong leadership and high level of cooperation.
• Hold experience from Project Procurement and is fluent in both written and spoken English .
• Good English both written and spoken
• Minimum 10-15 years of professional experience in a project environment & supply chain function
• Strength in commercial/Contracts/legal aspects of procurement.
• Excellent communication & proven negotiation skills
• Drive to continuously create results and innovative solutions
• Skilled communicator who can interface with numerous external and internal parties at different levels in a project environment

RESPONSIBILITIES

• Pro-active participation in Tender-/ Capture Team during the kick-off and tender progress meetings for selected target projects
• Identification of sourcing related opportunities and critical commercial, fiscal and legal conditions of the client´s tender specification and ensure flow over to the bidding documentation to suppliers / contractors
• Develop schedules, estimates, forecasts, and budgets to support all procurement requirements under the tender and project.
• Issue the project related Tender Sourcing Plan (TSP) based on the overall tender strategy, identified sourcing related opportunities and critical project conditions under consideration of the overall PG global/ territory sourcing strategies
• Collaborates with tender teams to identify new suppliers and supplier changes and ensures customer approval for Tender/project supplier list.
• Define, together with relevant Category Lead, the target price for main equipment
• Supporting tender responsible in issuing the project budget and time schedule by providing timely and accurate input from suppliers´ quotations incl. provision/ commitment of anticipated qualified improvement potentials
• If necessary, ensure adequate qualification measures and coordinate with SQE
• Participate in won-/ lost-order analysis and communicate sourcing relevant information to local-, Territory-, Global Strategic Sourcing Manager
• Ensuring management of all the necessary equipment and/or services for the project in terms of on-time delivery, on-quality delivery and on cost deliverables.
• Accountable for project schedule and cost as it pertains to SCM
• Pro-active participation in project kick-off- and -progress meetings during execution phase of the project
• first point of contact for overall sourcing-/ supplier related topics towards the project execution team and coordination with the regional category Manager, Global Business Services (GBS), Transport Management representative during entire execution period of the project
• Identification of sourcing related opportunities and critical conditions of the client´s contract.
• Issuing RFQ and finalizing the Purchase order.
• Develop the Project Procurement Plan (PPP) based on the deliverables from tender phase (such as Tender Sourcing Strategy, suppliers’ quotations), overall project sourcing strategy,
• Responsible that critical commercial, fiscal and legal conditions of the client´s tender specification are part of each project related order /sub-contract and where not achievable a written “waiver” from Project Management is documented
• Update the Project Health Status on Monthly basis before the Project Risk Review.
• Document the PPP in the PG standard “PPP Template”, if not retrieved from Project Procure
• Communicate, maintain and update the PPP – as a min. on a monthly basis
• P/SCM is responsible for the entire scope of supply of the entire project
• Ensure that purchase orders are placed in compliance to the PPP to accepted and qualified suppliers only
• Establish together with Contracts Manager or Project Manager the project specific terms & conditions (Special Conditions) and manage the negotiation of Purchase Orders including payment terms, delivery, pricing, terms and conditions, etc.
• Ensuring that all purchase orders are accurate, approved and released in a timely manner.
• the application during negotiation and purchase order award
• Resolve any issues which could adversely affect the suppliers’ delivery, quality, price, etc. and where required involve Global, Division, BU, Territory Category Leaders, Lead Strategic Sourcing Manager, and Territory SCM
• Monitors the delivery status (forecast and actual) for all products/services (including other deliverables e.g. documentation, etc) and updates the project team accordingly by the adoption of a proactive expediting regime
• Monitor compliance to health and safety as well as business ethics within operational work, contracts and negotiations
• Ensure that the finance function is informed in a timely manner of all procurement activities and coordinate with the finance function on all outstanding payment issues with suppliers.
• Ensures compliance with all Group, Division and BU instructions and guidelines as they apply to the project.
• Ensures proper recording of potential claim/counter claim events, related to delays of goods/documentation, etc. and is responsible for the coordination of the conclusion/closure of these events in line with the project criteria for said.

• Ensure a PPP is available and updated for all projects worked on; including all schedules, estimates, forecasts, and budgets to support all procurement requirements. This should include all expediting data as well as spend data as a minimum.
• Update all the KPI as per the time line and provide the monthly summary to the LOUSCM Manager monthly .
• Ensures purchase order generation and invoice reconciliation comply with the requirements of the local unit.
• Ensures an accurate and up to date claims and opportunities register is available for review as required by the project team and/or management for all purchased items (where applicable).

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