Project Coordinator & Operations Assistant

Job Description

REQUIREMENTS

• Project coordination, operations, administrative, or executive assistant experience
• Experience in construction, architecture, engineering, permitting, real estate, or a contractor’s office is a plus
• Experience with ClickUp, Asana, Monday, Missive, Outlook, Google Workspace, or similar tools is helpful
• Strong written communication skills
• Comfortable following up with clients and keeping people updated
• Detail-oriented and able to manage multiple moving pieces

RESPONSIBILITIES

• Reviewing project-related emails and helping organize them by project
• Updating project statuses in ClickUp or similar project management software
• Tracking what each project is waiting on, such as drawings, photos, CAD files, truss designs, payment, or client responses
• Drafting client follow-up emails and status updates
• Helping prepare project folders and keep project information organized
• Coordinating between the owner, drafter, engineer, builders, homeowners, and other project contacts
• Flagging urgent, technical, or decision-based items for review
• Helping create a clearer workflow so active projects do not get lost in the inbox

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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