Project Coordinator

Job Description

REQUIREMENTS

• 2+ years of experience in project coordination, project administration, construction coordination, retail rollout, operations, accounting, or a related field.
• Strong organizational skills and attention to detail.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite, particularly Excel.
• Strong written and verbal communication skills.
• Ability to work effectively with cross-functional teams.

PREFERRED

• Experience supporting construction, retail environments, fixtures, millwork, signage, décor, or related project-based industries.
• Experience with ERP systems, project management software, or project controls tools.
• Understanding of project lifecycle management principles.
• Experience with financial tracking, purchase orders, change orders, invoicing, or budgeting.
• CAPM certification or coursework in Project Management.

RESPONSIBILITIES

PROJECT CONTROLS & DATA MANAGEMENT

• Maintain project information within company ERP and project management systems.
• Ensure accuracy and completeness of project data, schedules, budgets, forecasts, and status.
• Support project setup, maintenance, and closeout activities.
• Monitor project documentation for completeness and process compliance.
• Track project milestones, deliverables, risks, issues, and action items.

REPORTING & VISIBILITY

• Generate and distribute project status reports, dashboards, and performance metrics.
• Support financial tracking — purchase orders, change orders, invoicing coordination, and budget updates.
• Assist with resource planning and project forecasting.
• Maintain project records and historical documentation.

ADMINISTRATIVE & TEAM COORDINATION

• Coordinate meetings, agendas, action items, and follow-up activities.
• Facilitate communication between internal departments, vendors, subcontractors, and project teams.
• Assist with document control, submittals, approvals, and project correspondence.
• Support onboarding and transition activities for new projects and client programs.

PROCESS IMPROVEMENT

• Identify opportunities to improve project controls, reporting, and administrative processes.
• Assist with development and maintenance of PMO standards, templates, and best practices.
• Promote consistency in project execution and documentation across all programs and projects.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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