Program Data Clerk

Job Description

REQUIREMENTS

• 1+ year of experience in data entry, document management, or administrative support; law firm or legal services experience a plus.
• Proficiency with Microsoft 365, including SharePoint; experience with Smartsheet or iManage preferred.
• Typing speed of at least 50 words per minute with a high degree of accuracy.
• Strong attention to detail with the ability to identify errors, inconsistencies, or missing information in data sets.
• Familiarity with document management best practices and file naming conventions.
• Ability to manage competing priorities and meet deadlines in a high-volume environment.
• Collaborative communication style and comfort working within a close-knit, service-oriented team.
• Familiarity with data privacy standards and backup procedures, especially when handling sensitive or proprietary information.
• Strong organizational skills for managing multiple data sets, spreadsheets, or entry queues.
• Strong written communication skills, especially when working with internal teams.
• Basic customer service skills, particularly when responding to data requests or updating client records.

RESPONSIBILITES

Data Entry & Records Management

• Entering, updating, and maintaining data accurately across program systems, including Smartsheet, iManage, and SharePoint, ensuring records are current and consistent.
• Reviewing data for completeness, flagging discrepancies, and coordinating corrections with team members to preserve data integrity.
• Organizing and categorizing data to support efficient retrieval by attorneys, program staff, and other stakeholders.
• Generating basic reports and data exports as requested to support program operations and reporting needs.

File & Document Management

• Creating, maintaining, and organizing matter and program file structures in iManage and SharePoint in accordance with established naming conventions and protocols.
• Uploading, indexing, and filing documents accurately to ensure proper version control and accessibility.
• Assisting with document retrieval requests and supporting audits of file organization as needed.
• Identifying and escalating filing issues or structural inconsistencies to the appropriate team lead.

General Administrative Support

• Providing day-to-day administrative assistance to the Premium Services team in support of client program operations.
• Communicating with internal team members to gather information, confirm data requirements, and coordinate routine tasks.
• Tracking task status and deadlines in Smartsheet or other program management tools as directed.
• Other duties as assigned.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#CrossChannelJobs #JobSearch
#CareerOpportunities #HiringNow
#Employment #JobOpenings
#JobSeekers