Payroll Specialist Sr

Job Description

REQUIREMENTS

EDUCATIONAL AND EXPERIENCE REQUIREMENTS:

Associate’s degree in Accounting or Finance or related program preferred and/or 2-4 years of related and relevant work experience.

GENERAL KNOWLEDGE SKILLS & ABILITIES:

• Must have firsthand experience with UltiPro Payroll and/or Kronos timekeeping (UltiPro is now called UKG).
• Must be an active and knowledgeable excel user: VLOOKUP pivot tables formulas functions etc. are excel skills that are used daily in this position.
• Must be self-sufficient capable of both following direction but also able to think critically to problem solve “outside the box” if the situation warrants it.
• Must have working knowledge of federal and state tax or other regulatory changes that could impact payroll.
• Performs work under general supervision.
• Handles moderately complex issues and problems referring more complex issues on to higher-level peers with as must research done as possible to aid in faster resolution.
• Must demonstrate the ability to maintain confidentiality.

RESPONSIBILITES

General Payroll Duties: 75%

• Collects verifies and stores company payroll data related to our bi-weekly One Call payroll and weekly temp associate payroll in a predetermined and organized fashion. This includes but is not solely limited to: new hires terminations job/pay/schedule changes shift changes direct deposit changes withholding changes and any historical timecard corrections that may be needed.
• Maintains updates and inputs required information in the timekeeping system.
• Reviews own data entry and that of payroll peers to ensure data accuracy.
• Reconciles separate files (expense items imported bonuses commissions etc.) to payroll reports before Payroll Manager commits payroll to run.
• Prepares and reconciles pre/post payroll reports as needed to ensure accuracy of payroll data transmitted to Payroll vendor and paychecks received by colleagues.
• Computes wages taxes and deductions as needed.
• Sets up new state and local tax codes assists with ensuring accurate filings and prepares quarterly and year-end tax adjustments as needed.
• Interfaces regularly with third party payroll tax and verification of employment vendors.
• Collaborates with team members in cross-functional payroll learning in order to provide coverage for all payroll processing responsibilities as needed.
• Supports monthly quarterly and yearly audits and coordinate month-end processing of reports accruals and reconciliations.
• Provides payroll information by answering questions and requests.
• Complies with federal state and local legal requirements by studying existing and new legislation; communicates with management on needed actions.
• Maintains colleague confidence and protects payroll operations by keeping information confidential.

Administrative: 25%

• Applies knowledge of One Call’s policies and administrative systems to provide guidance to internal customers with non-routine requests to research entries to recommend procedure changes or to provide individual training.
• Provides continuous improvement of internal processes to deliver a high-quality value-added product to our internal customers.
• Acts as an escalation point for resolving more complex colleague issues that may be escalated through the group inboxes
• Responds to vendor and employee verification of employment requests or requests for wage information as needed.
• Performs other job-related duties as assigned.

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