Payroll Administrator

Job Description

REQUIREMENTS

• High School Diploma required; Associate’s or Bachelor’s degree in Business, Human Resources, Accounting, or related field preferred.
• Minimum 2 years of payroll administration, HR administration, or related experience.
• Experience working with HRIS systems; ADP WorkforceNow experience preferred.
• Working knowledge of employment record administration, I-9 compliance, and E-Verify.
• Strong attention to detail and commitment to data accuracy.
• Proficiency with Microsoft Office Suite, including Excel and basic reporting functions.
• Strong written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Strong organizational, prioritization, and time management skills.
• Travel requirement: Minimal to none.

RESPONSIBILITES

Employee Record Administration

• Maintain accurate employee records within ADP WorkforceNow and related systems.
• Process employee status changes, organizational changes, compensation updates, and employee information changes according to established procedures.
• Audit employee records to ensure data completeness, accuracy, and compliance with company requirements.
• Maintain electronic employee files and supporting documentation in accordance with record retention requirements.

Onboarding & Offboarding Administration

• Coordinate and process onboarding documentation, including I-9 compliance and employment eligibility verification requirements.
• Ensure onboarding and offboarding transactions are completed accurately and within established timelines.
• Partner with hiring managers to resolve documentation issues and maintain compliance requirements.
• Verify completion of required onboarding tasks, acknowledgements, and documentation.

Payroll Support & Data Integrity

• Prepare and validate employee data supporting payroll processing activities.
• Review payroll-related transactions for completeness and accuracy prior to payroll processing.
• Identify, investigate, and escalate discrepancies that could impact payroll accuracy.
• Support payroll audits, reconciliations, and compliance reviews as requested.

Employee & Agency Support

• Respond to employee inquiries regarding payroll-related transactions, employment verifications, and Total Rewards processes.
• Process employment verification requests and assist with garnishment and withholding administration activities.
• Support internal and external audit requests through preparation and maintenance of required documentation.

Continuous Improvement

• Identify opportunities to improve payroll administration processes, documentation, and data quality.
• Maintain current policies, forms, and resources within ADP and related systems.
• Recommend process improvements that improve efficiency, compliance, and employee experience.

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