Order Entry Specialist

Job Description

REQUIREMENTS

• Education: High School Diploma or equivalent required; Associate’s degree or relevant administrative certification preferred.
• Experience: 1–3 years of experience in data entry, order processing, purchasing administration, or healthcare office support.
• Technical Skills:
  • High proficiency in data entry speed and accuracy (with strong 10-key numeric proficiency).
  • Working knowledge of Microsoft Office Suite (especially MS Excel) and database or inventory management systems.
  • Dedicated high-speed internet and a private home office setup tailored for secure remote administrative data handling.

RESPONSIBILITES

• Order Processing & Data Entry: Receive, verify, and input incoming requests for psychological assessment protocols, clinical testing kits, and billing requisitions into the central database.
• Order Tracking & Reconciliation: Monitor the status of pending testing orders, track fulfillment cycles, and cross-reference physical and digital order logs to resolve discrepancies via secure remote administrative workflows.
• Vendor & Inventory Logistics: Coordinate with internal team leads and external supply vendors to maintain adequate stocks of testing protocols, clinical manuals, and administrative office supplies.
• Billing & Account Verification: Ensure all entered orders align with correct patient account numbers, practitioner codes, and billing guidelines prior to final account processing.
• Data Privacy & Compliance: Enforce strict adherence to HIPAA protocols and patient confidentiality guidelines while processing all client-related orders from a secure home workspace.

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