Office Assistant

Job Description

REQUIREMENTS

• Exceptionally detail-oriented—you catch what others miss
• A strong written communicator (clear, concise, professional tone)
• Highly organized with excellent task and time management
• Reliable and consistent—you follow through and close every loop
• Comfortable working independently without constant oversight
• Process-driven—you enjoy following (and improving) systems
• Excellent at Multitasking
• Tech-savvy and quick to learn new tools
• 2+ years in a virtual assistant, administrative, or customer support role
• Proficiency with Google Workspace (Docs, Sheets, Drive, Calendar)
• Experience with task/project management tools (e.g., ClickUp or similar)
• Excellent written and verbal communication skills
• Strong organizational abilities
• High school diploma or equivalent
• Availability: Monday–Friday, between 9:00 AM–3:00 PM Central Time
• Occasional weekend coverage (1-2 Saturdays per month)
• Reliable high-speed internet and a distraction-free workspace
• Access to a modern computer with webcam

RESPONSIBILITIES

• Manage and organize the company inbox (prioritize, respond, delegate, and maintain inbox zero)
• Answer and route incoming phone calls with professionalism and warmth
• Track tasks and workflows in project management tools
• Draft, format, and send travel quotes using provided systems
• Assist with bookings, holds, and supplier coordination
• Ensure all client interactions are timely, accurate, and well-documented

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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