Office Assistant

Job Description

REQUIREMENTS

– Proven experience as an Office Assistant, Administrative Assistant, or similar role in Dubai, UAE
– Practical knowledge of Dubai administrative processes, including visa handling and company renewals
– Experience working with DMCC is preferred
– Proficiency in Microsoft Office (Word, Excel, PowerPoint) with strong formatting skills
– Strong familiarity with Google Workspace (Docs, Sheets, Drive) and Dropbox
– Excellent command of English (spoken and written)
– Strong organizational skills, attention to detail, and ability to manage multiple tasks independently
– High level of discretion and reliability in handling confidential information

RESPONSIBILITIES

Office Administration & Operations
– Ensure smooth daily functioning of the office, including supplies, maintenance, and general office upkeep
– Manage office bills, invoices, subscriptions, utilities, and other payments; track due dates and maintain organized records
– Handle company renewals, cancellations, and related documentation in coordination with DMCC and relevant authorities
– Liaise with service providers, building management, and external vendors
– Maintain corporate records, licenses, registrations, and internal databases, ensuring documentation is accurate and up to date
– Oversee electronic filing systems (Dropbox, Google Workspace), ensuring documents and records are properly structured and securely maintained

Finance & Accounting Coordination
-Track expenses and maintain proper documentation of invoices and payments
-Assist in organizing financial documentation required for financial reporting

Executive & Administrative Support
– Provide administrative support to the CEO, including correspondence management, and document preparation
– Assist with coordination related to the CEO’s properties, including documentation,payments, and follow-ups
– Prepare and format reports, presentations, and spreadsheets

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