OFFICE ADMINISTRATOR / RECEPTIONIST

Job Description

REQUIREMENTS

• Degreed University or Diploma.
• Minimum of 2 to 3 years’ experience within similar role.
• Must be fluent in English (verbal and written).
• Must be a highly motivated self-starter with a very strong work ethic.
• Must be able to work independently.
• Must have very strong communication skills.
• Must be able to work with others.
• Preferably Female Applicants.

RESPONSIBILITES

• Maintaining and updating VAT Excel file daily/weekly.
• Submitting fully updated VAT Excel file at the end of each quarter to the GM.
• Assist in preparation of bank statements for Yearly Audit.
• Maintaining the monthly payment schedule and scheduling payments based on invoice date and vendor payment terms.
• Reviewing & Updating factory weekly report.
• Sending quote request emails to vendors for ongoing orders.
• Releasing purchase orders to local vendors.
• Follow up on delivery of materials as per the required delivery dates to make sure they are delivered on time with no delays.
• Petty Cash log and review with Factory.
• Sending reminder emails to all the team for preparation and submission of their monthly expense reports 1 to 2 days before the 27th of each month.
• Review and submission of Expense reports for approval and review by GM. Once approved, send the expenses summary to Owner.
• Preparing monthly SOA’s (Statement of Account) for all our clients that have outstanding payments.
• Filing the original copies of all invoices and filing all related PO’s issued by the factory and adding them to monthly payment schedule.
• Material costing report logging bi-weekly or monthly.
• Helping in preparation of invoices, delivery notes, packing lists if required by logistics department.
• Releasing checks to clients/vendors and collecting and filing receipts.
• Answering and handling all incoming calls to the office.
• Checking and ordering pantry supplies.
• Receiving invoices, packages and all related deliveries.
• Printing and binding submittals for sales team.

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