Office Administrator

Job Description

REQUIREMENTS

• Bachelor’s Degree in Business Administration, Management, Commerce, or a related field.
• Minimum 2–3 years of experience in Office Administration, Administration Support, or Executive Coordination roles.
• Prior experience in an Accounting, Auditing, Consultancy, Professional Services, or B2B organization is highly preferred.
• UAE work experience is strongly preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent verbal and written communication skills in English.
• Strong organizational and multitasking abilities.
• Ability to work effectively under pressure and meet deadlines.
• Excellent problem-solving and coordination skills.
• Strong attention to detail and professional presentation.
• Good understanding of UAE Labour Law and employment regulations.
• Familiarity with UAE Mainland and Free Zone portals and government systems.
• Knowledge of document management and administrative compliance procedures.
• Understanding of business setup, licensing, and corporate services processes is an advantage.

RESPONSIBILTIES

Office Administration & Operations

• Manage day-to-day office operations and administrative activities.
• Maintain office records, files, documents, and company databases.
• Coordinate office maintenance, supplies, and vendor relationships.
• Ensure proper organization of company documents and compliance records.
• Monitor office expenses and support budget tracking where required.

Client & Business Support

• Act as the first point of contact for clients, visitors, and business partners.
• Handle incoming calls, emails, and correspondence professionally.
• Schedule meetings, appointments, and manage calendars for senior management.
• Prepare engagement letters, proposals, reports, and other business documents.
• Follow up with clients regarding documentation, approvals, and submissions.

HR & Employee Coordination

• Support onboarding and offboarding processes.
• Maintain employee records and leave management records.
• Assist in coordinating recruitment activities and candidate interviews.
• Ensure compliance with company policies and administrative procedures.

Government & Portal Coordination

• Coordinate with PROs, government departments, and service providers when required.
• Manage applications and submissions through UAE Mainland and Free Zone portals.
• Assist with trade license renewals, visa documentation, and company compliance requirements.
• Maintain records of regulatory deadlines and company renewals.

Administrative Reporting

• Prepare administrative reports and management summaries.
• Maintain accurate records of company assets and office inventory.
• Support management with special projects and operational initiatives.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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