Inspection Coordinator

Job Description

REQUIREMENTS

• Experience working with construction permits, inspections, municipalities, or AHJs
• Familiarity with HVAC and/or plumbing inspection processes
• Experience coordinating contractors and scheduling inspections
• Comfortable communicating with municipalities, homeowners, and contractors by phone and text
• Strong attention to detail and organizational skills
• Ability to manage multiple inspections/projects simultaneously
• Experience using permit portals and municipal systems
• Reliable internet connection and remote work setup
• Availability during EST business hours

Preferred

• HVAC, plumbing, mechanical, or electrical permitting experience
• Experience with inspection scheduling and permit closeouts
• Familiarity with:
• AHJ portals
• ServiceTitan
• Promatic or similar permit tracking platforms
• Quo or customer communication tools
• Experience working across multiple U.S. jurisdictions

RESPONSIBILITIES

• Contact AHJs to schedule HVAC and plumbing inspections
• Coordinate directly with jurisdictions to understand inspector availability and scheduling requirements
• Schedule inspections for:
• Gas inspections
• Mechanical inspections
• Sheet metal inspections
• Electrical inspections
• Coordinate scheduling with licensed contractors based on inspection type
• Communicate inspection dates, windows, and requirements to all parties
• Coordinate directly with homeowners via phone and text using Quo
• Confirm site readiness and inspection access
• Provide updates regarding inspection scheduling and results
• Handle rescheduling and communication follow-up as needed
• Track inspection status and approvals across jurisdictions
• Maintain accurate inspection records within the Promatic platform
• Update ServiceTitan and internal tracking systems as inspections progress
• Notify the permitting team once inspections are finalized and permits are ready for closeout
• Ensure all inspection documentation is complete and properly stored
• Navigate AHJ portals to review inspection requirements and results
• Monitor municipal systems for inspection updates
• Maintain organized records of inspector notes, approvals, and corrections

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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