HR Coordinator – Contractor
Job Description
REQUIREMENTS
- Associate’s degree required; Bachelor’s degree preferred
- 1+ years of experience in HR coordination, recruiting coordination, or administrative support within an HR environment
- Proficiency with Microsoft Office (Outlook, Word, Excel)
- Strong attention to detail and ability to manage multiple tasks with competing deadlines
- Excellent written and verbal communication skills
- Demonstrated ability to handle confidential information with discretion
- Experience working in an Applicant Tracking System or HRIS (e.g., Workday, Jobvite, or similar) preferred
RESPONSIBILITIES
- Coordinate the preparation and generation of employment offer letters within the HRIS/ATS, ensuring accuracy of compensation, start dates, job titles, and candidate information
- Track offer approvals and ensure required documentation is completed prior to release to candidates
- Monitor candidate offer acceptance and ensure timely progression to “ready to hire” or equivalent status within the system
- Initiate and facilitate background check processes following offer acceptance, including coordinating with third party vendors when applicable
- Serve as a point of contact for candidates regarding background check instructions, timelines, and next steps, escalating issues as needed
- Track completion status and notify HR or onboarding teams once pre employment requirements are satisfied
- Maintain accurate and up to date candidate and employee records within HR systems and shared tracking tools
- Support recruiters, hiring managers, and HR partners with administrative tasks related to hiring, onboarding, and documentation
- Prepare and send standard candidate communications related to offers, background checks, and onboarding milestones
- Assist with reporting, file management, audits, and process documentation as needed
- Other duties as assigned
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