HR Assistant

Job Description

REQUIREMENTS

• High school diploma or equivalent
• Entry level clerical HR position, requiring some exposure to various office practices
• Excellent writing, editing, communication, organization and interpersonal and customer service skills required
• Able to handle high level of confidentiality regarding employee information
• Proficiency and demonstrated experience with administrative software applications (Word, PowerPoint)
• Basic knowledge of administering Human Resources practices and procedures highly desirable
• Able to work independently and provide excellent customer service

RESPONSIBILITIES

• Be a courageous safety leader, adhere to and sponsor safety and environmental rules and procedures
• Provide clerical and administrative support to the human resources department including but not limited to answering phones, filing, prepare new hire orientation packets, scheduling travel for potential candidates, coordinating interview schedules with hiring managers and ensuring appropriate signatures are acquired on various employment documentation (personnel requisitions, expense forms)
• Ensure the administrative steps required to process new hires, employee status changes, promotions, salary changes, employee leaves, terminations are completed and updated into the department’s HRIS. Compile personnel data for monthly and quarterly reports
• Maintain up to date and accurate logs/tracking sheets and records for a variety of personnel activities such as job postings files, probationary periods, training progression, affirmative action records and other employment-related file notes received from supervisors
• Maintain accurate employee benefit and personnel records; enroll new hires for benefits on occasion. Input new hire benefits, employee benefit changes, process paperwork through broker/carriers, maintain inventory of benefit materials and complete letters to employees in regards to benefit changes
• Receive and enters travel information to and from Site into the Travel System for all contractors including input of PIN numbers for new contractors, termination of contractors within HRIS and generating and distributing travel reports as needed. Accurately review and remove names on preliminary daily flight manifests where known cancellations are confirmed (sick leave, bereavement, PTO, FMLA)
• Produce various reports, graphs, or other information for use by others to review HR matters such as HR monthly and RDMC quarterly reporting, new employee hires, exempt/non-exempt time, sick and bereavement leave, 401K changes
• Work closely with payroll and HR staff to ensure all HR Administrative details are properly handled and confidentiality is maintained. Assists with packing rooms for employees that have left the property to ensure employees receive their personal belongings in a timely manner
• Assist other human resources positions with clerical overflow as required
• Perform other related duties as required

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