HR Administrative Assistant

Remote

May 6, 2026

Application ends: August 4, 2026

REQUIREMENTS

Associate’s degree required; bachelor’s degree preferred (HR, Business Administration, Psychology, or a related field)
2 or more years of experience in an HR, administrative, or recruiting support role
Proficiency with Microsoft Office Suite (Outlook, Word, Excel)
Strong written and verbal communication skills
Exceptional attention to detail and organizational skills
Ability to manage multiple priorities in a fast-paced, remote environment
Comfort handling sensitive and confidential information appropriately
Reliable internet connection and a dedicated remote workspace

Preferred

Experience with HRIS platforms such as Rippling, Gusto, BambooHR, or OnPay
Familiarity with applicant tracking systems (Zoho Recruit or similar)
Knowledge of I-9, E-Verify, and multi-state HR compliance requirements
Experience supporting onboarding workflows across multiple locations or organizations
Prior exposure to behavioral health, healthcare, or other regulated industries.

RESPONSIBILITIES

HR operations and record keeping
Perform data entry and maintain accurate employee records in HRIS platforms
Maintain and organize digital personnel files in compliance with internal standards and applicable regulations
Support benefits enrollment processes and respond to basic employee inquiries, escalating as needed
Assist in preparing and tracking HR documentation, including offer letters, employment verifications, and policy acknowledgments
Coordinate onboarding logistics for new hires across multiple client organizations
Follow up with hiring managers to ensure onboarding tasks are completed on time
Support I-9 and E-Verify completion in accordance with federal requirements
Handle sensitive employee information with discretion and in compliance with HIPAA standards
Assist with recruitment coordination, including scheduling interviews and communicating with candidates
Conduct pre-screen interviews and document candidate feedback in the applicant tracking system (ATS)
Help prepare job postings and maintain candidate pipelines across active requisitions
Assist the HR team with audits, tracker maintenance, and ad hoc reporting
Pitch in on special projects and process improvement initiatives as they arise
Help ensure HR workflows stay organized and nothing falls through the cracks
Update projects using ZohoProjects