Fund Services Associate (Deployment)

Job Description

REQUIREMENTS

• 2–3 years of relevant experience, with readiness to build context from scratch.
• Background in middle/back office operations within VC, fund administration, or adjacent finance ops; investment-document fluency is a plus.
• Comfort in startup ops / heavy ops environments with high-volume execution and tight deadlines.
• Experience from family offices can be a strong fit (jack-of-all-trades operational ownership).
• Familiarity with investment documents (you’ve seen and worked with them, not just heard about them).
• Crisp communication: you write clearly, escalate early, and keep stakeholders aligned.

RESPONSIBILITIES

• Own and execute the new money deployment process and fund investment approvals end-to-end.
• Approve venture fund, rolling fund, and SPV investments to be deployed on the platform, ensuring readiness and completeness prior to deployment.
• Review investment documents for accuracy, completeness, and alignment with internal requirements; flag risks, discrepancies, and missing information.
• Support internal teams in navigating investment documentation and the deployment process (clear guidance, crisp handoffs, and reliable follow-through).
• Coordinate deployment of funds to portfolio companies, ensuring correct amounts, timing, and supporting documentation.
• Record investments in internal records with precision, maintaining high data integrity across systems of record.
• Identify recurring issues and drive process improvements to increase deployment speed, reduce errors, and strengthen controls.
• Execute sanity-check reconciliations against the fund’s general ledger, validating deployed amounts, timing, and recorded investment details to ensure internal records align with source-of-truth accounting.

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