Finance Coordinator – Accounts Payable

Job Description

REQUIREMENTS

• Diploma or bachelor’s degree in accounting, finance, business administration or a related discipline
• 1-3 years of experience in invoice processing, accounts payable or a junior accounting role
• Basic understanding of accounting principles including accruals, prepayments, general ledger coding and supplier reconciliations
• Experience using an ERP or accounting system, preferably Microsoft Dynamics 365
• Good working knowledge of Microsoft Excel
• Experience in a project-based, multi-entity or international organisation is beneficial
• High level of accuracy and attention to detail
• Ability to process a significant volume of transactions while meeting deadlines
• Strong numerical, reconciliation and problem-solving skills

RESPONSIBILITIES

• Monitor the designated accounts payable mailbox and ensure invoices are processed within agreed timelines
• Review invoices for accuracy, completeness and compliance with company requirements
• Verify supplier details, purchase orders, goods receipt confirmations, coding, tax treatment and supporting documentation
• Perform three-way matching between purchase orders, goods receipts and supplier invoices
• Allocate invoices accurately to the appropriate legal entity, project, cost centre, general ledger account and reporting period
• Identify duplicate invoices, incorrect charges and other discrepancies before posting
• Return incomplete or non-compliant invoices to suppliers or internal stakeholders for correction
• Follow up with procurement, project teams and budget owners to resolve invoice queries and outstanding approvals
• Maintain an accurate invoice tracker and provide visibility over invoices pending action

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