Executive – Inventory

Job Description

REQUIREMENTS

• Bachelor’s degree or Diploma in Business Administration, Supply Chain, Retail Management, Logistics, or a related field preferred.
• 2–4 years of experience in inventory control, stock management, warehouse operations, or retail operations.
• Previous retail experience is preferred, particularly within large-scale retail, fashion, lifestyle, FMCG, or multi-store environments.
• Prior experience supervising or leading a team is preferred.
• Experience with PDT, RF scanners, barcode scanning, or inventory management systems is an advantage.

RESPONSIBILITES

1. Inventory Planning & Execution

• Allocate assigned bins, areas, and tasks among team members to ensure efficient workflow.
• Monitor and execute daily scanning activities as per the approved plan.
• Ensure assigned bins and inventory tasks are completed within defined timelines.

2. Team Supervision

• Lead and supervise Inventory Control Assistants during daily operations.
• Brief the team on daily targets, priorities, processes, and operational requirements.
• Monitor individual and team productivity and ensure targets are consistently achieved.
• Provide on-the-job guidance and support to team members on scanning, counting, and inventory procedures.
• Ensure team members follow the correct processes and maintain discipline and productivity.

3. Scanning & Bin Management

• Oversee barcode scanning of merchandise using PDT/RF scanning devices.
• Ensure all assigned bins are completed accurately and systematically.
• Monitor scanning progress and identify delays, incomplete bins, or operational bottlenecks.
• Conduct random checks to ensure items are correctly scanned, counted, and recorded.
• Ensure misplaced, damaged, unidentified, or duplicate items are appropriately reported and addressed.

4. Inventory Accuracy & Reconciliation

• Monitor inventory accuracy and investigate discrepancies identified during scanning and stock counts.
• Coordinate recounts and verification activities where required.
• Ensure discrepancies are documented and escalated to the relevant supervisor/manager.

5. Productivity & Performance Management

• Track daily team performance against scanning, bin completion, accuracy, and productivity targets.
• Prepare and maintain daily operational reports and productivity updates.
• Identify performance gaps and take corrective action in coordination with the supervisor/manager.
• Ensure productivity of Scanning targets are achieved without compromising inventory accuracy.

6. Retail Operations Coordination

• Coordinate with Retail Store Manager/In-Charge, Stockroom, and other relevant teams to ensure smooth inventory activities.

7. PDT & System Management

• Ensure team members correctly use PDT/RF scanning devices.
• Report system, device, barcode, or technical issues that may impact operations.
• Ensure accurate system updates and adherence to defined inventory control processes.

8. Compliance & Safety

• Ensure compliance with company inventory procedures, SOPs, and retail operational guidelines.
• Promote safe handling of merchandise and equipment.
• Maintain an organized and safe working environment.
• Ensure proper handling of inventory to minimize stock loss, damage, and discrepancies.

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