Executive Assistant

Job Description

REQUIREMENTS

• 6+ years of relevant work experience, with 3+ years of direct experience as an executive administrative assistant
• Available to work across various time zones and/or non-traditional working hours on occasion, as needed
• Proven adaptability and a strong willingness to learn new technologies, including emerging AI tools and platforms.

RESPONSIBILITIES

• Manage calendars, including internal and external commitments; ensure that schedules are followed and respected to optimize schedules & meeting conflicts are proactively resolved
• Compile data and provide various regular and ad hoc reports to management for review and determination; review, research and/or enter data in various systems to support respective functional areas
• Serves as first point of contact for the operational functional areas and various other internal departments to receive, solve and/or escalate inquiries and issues
• Prioritize and track inbound communication to assigned executives — including meeting requests, information requests, etc.
• Provide administrative support to team of 3-4 executives, including coordination of travel arrangements and itineraries; supporting onboarding and offboarding efforts of employees; preparing and submitting expense reports; coordinating logistics for meetings and special events; assisting with company events and team retreats
• Support the team in adopting AI-driven workflows and tools to enhance efficiency; assist with AI-related initiatives and projects as needed.

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