Executive Administrative Assistant

Job Description

JOB DETAILS

REQUIREMENTS

• Proven experience in an administrative or clerical role with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Teams, Outlook, PowerPoint)
• 3+ years of experience in office administration/management.
• Excellent organizational and time-management skills.
• Strong interpersonal and communication skills, both verbal and written.
• Ability to handle sensitive information with confidentiality and professionalism.
• Ability to deal courteously and tactfully with residents, coworkers, and the general public.
• Knowledge of basic bookkeeping procedures.
• Knowledge of report preparation techniques and ability to maintain moderately complex clerical records and prepare reports.
• Ability to establish and maintain effective working relationships with supervisors, associates, residents, representatives from neighborhoods, community leaders, and federal, state, and local officials.
• Associate’s or Bachelor’s Degree in Business Administration or a related field preferred.
• General knowledge of affordable housing programs (HUD, LIHTC, etc.) preferred.

RESPONSIBILITIES

• Works closely with the Chief Executive and Operating Officers to ensure efficient business operations.
• Maintains internal business files.
• Assists executive management with periodic reports and other administrative tasks.
• Works closely with the Compliance Manager to assist with processing applications for occupancy.
• Coordinates onboarding of new employees.
• Assists with preparations for onboarding of new properties.
• Tracks and coordinates benefits management with third-party broker.
• Tracks and coordinates insurance policy management with third-party broker.
• Answers resident and applicant questions via phone and email.
• Performs other related duties as directed by the Chief Executive and Operating Officers.
• Adheres to our client’s safety program and procedures.

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