Environmental Administrative Assistant

Job Description

REQUIREMENTS

• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace
• Excellent attention to detail, particularly in formatting, proofreading, and document consistency
• Experience with administrative or clerical work, preferably in a technical or consulting environment
• Ability to manage multiple tasks and priorities across active projects
• Strong organizational skills, especially with digital file management and structured documentation
• Clear and professional communication skills (phone and email)
• Ability to work independently while supporting a small, collaborative team
• Interest in environmental science, consulting, or regulatory work is highly desirable

RESPONSIBILITIES

• Serve as the primary administrative support for environmental consulting projects, including Phase I Environmental Site Assessments (ESAs), site investigations, and remedial activities
• Assist with preparation, formatting, and proofreading of technical reports, including Phase I ESA reports, field summaries, and client deliverables
• Organize and maintain project files, including digital photographs, field notes, laboratory data, and regulatory correspondence
• Support development of photographic logs, appendices, and figures for environmental reports
• Coordinate scheduling for site visits, field activities, and project deadlines
• Assist with data entry and tracking for environmental sampling, field observations, and project documentation
• Maintain office organization, supply inventory, and general administrative operations
• Utilize Microsoft Office for document preparation, spreadsheets, and internal coordination

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