Docketing Specialist

Specialist

Remote

May 21, 2026

Application ends: August 19, 2026

Job Description

REQUIREMENTS

Two to five years of law firm or legal support experience; docketing experience preferred.
Familiarity with docketing systems required; Aderant Milana experience a plus.
Basic understanding of court rules, litigation procedures, and deadline calculation.
Strong attention to detail and commitment to accuracy.
Excellent organizational skills and ability to manage multiple priorities in a deadline-driven environment.
Ability to work effectively in a centralized, multi-office service model.
Strong written and verbal communication skills.
Demonstrated accountability, reliability, responsiveness, and sound judgment.
Ability to collaborate effectively with attorneys, paralegals, legal secretaries, administrative staff, and docketing team members.
Proficiency with Microsoft Office Suite, including Outlook, Excel, and Word.
Familiarity with electronic filing systems, court portals, or litigation support tools is a plus.
Associate or bachelor’s degree or commensurate experience.

RESPONSIBILITIES

Enter, maintain, and monitor court and administrative deadlines using Aderant Milana.
Review and analyze legal documents, including pleadings, court notices, correspondence, complaints, summonses, motions, and other case-related materials, to identify and calculate applicable deadlines.
Accurately update and maintain case information, deadlines, and related docket entries in the firm’s docketing system.
Monitor upcoming deadlines and ensure timely communication of critical dates to attorneys, paralegals, legal secretaries, and administrative staff.
Maintain accuracy and completeness of docket entries across multiple jurisdictions.
Perform routine audits and reviews of docket entries to verify accuracy, consistency, and compliance with court rules, jurisdictional requirements, and firm protocols.
Escalate discrepancies, conflicts, or potential risks to senior team members as appropriate.
Partner with attorneys, paralegals, legal secretaries, and administrative staff to support deadline management and case activity.
Provide responsive and reliable service to offices across the firm in a centralized docketing model.
Collaborate with docketing team members to ensure workload balance, coverage, and continuity of service.
Utilize Aderant Milana and related tools to manage docketing workflows efficiently.
Follow established procedures and contribute to continuous improvement efforts within the centralized docketing function.
Support data clean-up, migration, and other system-related projects as needed.
Participate in training programs and ongoing development to enhance docketing knowledge and system proficiency.
Stay current on relevant court rules, procedural updates, and jurisdictional requirements.
Assist with onboarding, training, and knowledge sharing within the team as appropriate.