Data Entry Clerk

Job Description

REQUIREMENTS

• Proven clerical or office experience with a strong background in data entry and administrative support
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience with QuickBooks or other bookkeeping software is highly desirable
• Bilingual abilities are a plus, especially in languages relevant to our diverse client base
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Strong typing skills with high accuracy and attention to detail
• Knowledge of front desk operations, phone etiquette, and office management best practices
• Previous experience as a medical or dental receptionist or personal assistant is advantageous
• Familiarity with multi-line phone systems, filing procedures, proofing documents, and calendar management

RESPONSIBILTIES

• Enter and update data into company databases with speed and accuracy, ensuring all information is correct and complete
• Manage filing systems both digitally using Google Workspace and physically, maintaining organized records for easy retrieval
• Support office management tasks such as calendar management, appointment scheduling, and front desk duties
• Handle multi-line phone systems with professionalism, demonstrating excellent phone etiquette and customer support skills
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to ensure accurate financial record-keeping
• Proofread documents for errors before submission, maintaining high standards of quality control
• Provide exceptional customer service by responding promptly to inquiries and supporting clients or staff as needed

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