Contracts & Operations Coordinator

Job Description

JOB DETAILS

REQUIREMENTS

• Curiosity, empathy, and a passion for our mission and values
• Experience reviewing or administering contracts, vendor agreements, or compliance documentation
• Strong attention to detail and ability to recognize patterns or inconsistencies
• Comfortable coordinating across teams and external partners
• Organized, reliable, and able to manage multiple workstreams independently
• Experience with Salesforce or similar CRM systems is a plus
• Familiarity with RFPs, purchasing portals, or the education sector contracting is a plus

RESPONSIBILITIES

• Review incoming customer contracts for completeness and consistency
• Fill out required organizational information in contracts, as required
• Identify terms that may require escalation to the CFO or legal review
• Coordinate contract requirements with internal stakeholders, including data requirements, with the CTO or members of his team
• Track and manage Certificates of Insurance (COIs) by liaising with insurance representatives
• Maintain organized contract records and ensure accessibility over time
• Work with our existing Policy and Procurement Manager to complete vendor forms, support RFP-related documentation, and other required filings
• Support business registrations in various states (e.g., providing tax information, W-9s, compliance forms)
• Manage portal registrations and updates as needed (e.g., BidSync, district purchasing portals)
• Work closely with internal team members on RFPs and related administrative needs
• Help standardize and document contract-related processes
• Support efforts to centralize contracts and related data in Salesforce
• Improve intake and tracking workflows so contracts are easy to locate and manage long-term
• Bring an automation-minded perspective to streamline how information is collected and stored

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#CrossChannelJobs #JobSearch
#CareerOpportunities #HiringNow
#Employment #JobOpenings
#JobSeekers
#FacebookLinkedIn