Contracts/Administrative Support Specialist (Remote)

Job Description

REQUIREMENTS

• High School diploma or equivalent with 4+ years of experience, or Associate degree with 2+ years experience.
• Experience supporting contracts.
• Strong verbal and written communication skills.
• Ability to build collaborative relationships.
• Ability to multi-task and prioritize.

RESPONSIBILITIES

• Provide support and assistance to contracts department staff by providing administrative support services as required, including proofreading, copying, filing, mail, facsimile transmittal, answering and disseminating incoming calls and messages.
• Assist in maintenance of internal database of contract files and contract action requests.
• Prioritize and respond to requests for information from contracts department, other internal departments and external clients.
• Review outgoing materials and correspondence for internal consistency and conformance with company procedures.
• Prepare contract documents for signature.
• Collect information from files or staff for routine inquires on contract status and refer non-routine requests to appropriate personnel.
• Assist in maintenance of internal database of contract files and contract action requests.
• Work on subcontracts, NDAs and teaming agreements.
• Prioritize and respond to requests for information from contracts department, other internal departments and external clients.
• Prepare contract documents for signature.
• Prepare reports, presentations, and materials, including those of a complex or confidential nature
• Coordinate schedules and logistics, including meetings, conference rooms, A/V equipment, and travel arrangements
• Manage incoming and outgoing communications, responding to correspondence and maintaining accurate records.
• Support day-to-day departmental operations and ensure adherence to organizational policies and procedures
• Assist with and contribute to special projects and initiatives as directed by leadership

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