Clinical Education Program Specialist

Job Description

REQUIREMENTS

• 3+ years of experience in a clinical dental setting, such as dental hygiene, dental assisting, or related clinical support.
• Experience supporting the coordination of programs, training initiatives, projects, events, or stakeholder-driven activities.
• Experience maintaining accurate records, tracking participation, and organizing program or operational information.
• Experience communicating with multiple stakeholders to support timelines, deliverables, and program execution.
• Dental, healthcare, education, or related industry experience.

Preferred

• Associate’s or Bachelor’s degree in Education, Healthcare Administration, Business, Organizational Development, or related field.
• Direct experience supporting hands-on clinical education programs, learner development pathways, or competency-based learning experiences.
• Experience using learner assessment results, competency data, or program evaluation insights to recommend improvements or support learner success.
• Familiarity with educational program administration, learning operations, or clinical education technology/tools.
• Master’s or Bachelor’s degree in Education, Healthcare Administration, Business, Organizational Development, or related field.Experience supporting hands-on clinical education or learner development programs.
• Experience with learner assessment, competency tracking, or educational program administration.

RESPONSIBILITES

Learner Assessment & Development

• Assess learner participation, progression, and readiness using established program criteria and competency tracking tools.
• Analyze learner performance, engagement, and completion data to identify development opportunities and recommend appropriate educational interventions.
• Evaluate learner eligibility for hands-on clinical education opportunities and recommend developmental pathways aligned with program objectives.
• Monitor learner progress toward competency milestones and provide guidance, feedback, and recommendations to support successful completion.
• Review learner documentation, assessments, and outcomes to support consistent application of educational standards and program expectations.
• Partner with mentors, faculty, Clinical Education Developers, and program leadership to support learner success and competency development.
• Exercise independent judgment in identifying learner support needs and recommending educational resources, development opportunities, and remediation activities aligned with program standards.

Program Coordination

• Plan logistics for hands-on learning programs, workshops, events, and educational experiences.
• Manage registrations, communications, scheduling, and enrollment priorities.
• Evaluate participant selection, tracking, and engagement processes.
• Monitor program capacity and recommend ways to maximize participation.
• Align educational materials, resources, and deliverables with program needs.
• Advise faculty, presenters, and stakeholders on preparation needs.
• Partner with Clinical Education Developers and subject matter experts to assess content updates and program materials.
• Review content workflows, version control, and distribution needs.

Program Execution & Follow-Up

• Support implementation of hands-on learning initiatives and related execution plans.
• Monitor action items, deadlines, participant progress, and follow-up activities.
• Maintain implementation trackers, program records, and supporting documentation.
• Evaluate readiness activities to support successful program delivery.
• Monitor completion requirements and recommend escalation as needed.
• Coordinate implementation of content changes so learners and facilitators have current resources.
• Identify operational issues and recommend follow-up actions to leadership.
• Track action items, deadlines, participant progress, and follow-up activities.Maintain implementation trackers, program records, and supporting documentation.
• Support readiness activities to ensure successful program delivery.
• Monitor completion requirements and escalate concerns as needed.
• Support implementation of content changes to ensure learners and facilitators have access to current resources.
• Identify operational issues and communicate concerns to leadership.

Stakeholder Support

• Serve as a point of contact and resource for learners, faculty, presenters, and stakeholders.
• Coordinate and align communications across internal teams and external partners.
• Support relationship management and recommend solutions with vendors and educational partners.
• Respond to program questions and resolve or escalate issues as appropriate.
• Evaluate stakeholder needs to support a positive, professional, learner-focused experience.
• for learners, faculty, presenters, and stakeholders.Coordinate communications across internal teams and external partners.
• Support relationship management activities with vendors and educational partners.
• Respond to questions regarding programs and educational activities.
• Help ensure a positive, professional, and learner-focused experience.

Administrative & Reporting Support

• Manage shared files, records, and educational resources to support program operations.
• Analyze data collection, reporting requests, and program documentation needs.
• Monitor learner tracking, participation reporting, and operational metrics.
• Coordinate administrative processes supporting hands-on learning operations.
• Review documentation for accuracy, organization, and readiness for stakeholders.
• intain shared files, records, and educational resources.Support data collection, reporting requests, and program documentation.
• Assist with learner tracking, participation reporting, and operational metrics.
• Complete administrative tasks supporting hands-on learning operations.
• Ensure documentation is accurate, organized, and current.

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