Business Setup & PRO Lead

Job Description

REQUIREMENTS

• 3–6+ years UAE PRO experience.
• Strong experience with mainland & at least 2–3 free zones.
• Hands-on visa processing experience.
• Familiarity with:
• DET / DED portals.
• Free zone portals.
• ICP / GDRFA / MOHRE systems.
• MOA amendment process.
• Notarisation procedures.
• Experience handling foreign shareholders including corporates.
• Prior exposure to working with sales / client advisory and not just process execution, is a strong plus.

RESPONSIBILITES

1.) Market & Client Insights (Strategic Ownership)

• Stay up to-date with UAE incorporation and secretarial industry trends – regulatory shifts, jurisdictional positioning and competitor offerings.
• Understand what entrepreneurs and SME clients are looking for when choosing jurisdiction, structure and translate them into recommendations and guidance for clients and for the business.
• Proactively initiate process playbooks based on different jurisdictions.
• Support Sales and Onboarding teams with nurturing and advising clients.

2.) Company Incorporation & Secretarial Services (Abu Dhabi Mainland and UAE Free Zones)

• Handle end-to-end company incorporation across:
• UAE Free Zones (DIFC, ADGM, DMCC, RAKEZ, etc.)
• Dubai Mainland (DED Dubai)
• Abu Dhabi Mainland (DED Abu Dhabi)
• Coordinate name reservation, initial approvals, activity code confirmation, drafting and coordination of MOA/AOA, Notary, Ejari and license issuance and / or amendments.
• Maintain statutory registers, manage resolution preparation and minutes, handle share management changes and liaise with registered agents, where applicable.
• Handle post incorporation registrations – UBO filing, license renewals etc.
• Own end-to-end visa and immigration processing – investor and employee visas, establishment cards, immigration file openings, entry permits, medical tests, Emirates ID and visa stamping.

3.) Government & Authority Liaison

• Regular government office visits and managing escalations.
• Relationship management with key authorities.
• Staying updated on regulatory changes.
• Act as primary liaison with Free Zones, ICP, MOHRE, Notary Public, Chamber of Commerce, Federal Tax Authority etc.

4.) Client, Team & Internal Coordination

• Clearly communicate requirements & timelines to clients.
• Collaborate with cross-functional teams for deliverables.
• Maintain organized documentation records.
• Escalate incomplete or suspicious documentation.
• Build and manage the UAE secretarial services as the function scales (PRO, Coordinators etc.).

Are you interested in this position?

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