Bookkeeper/Accounting Specialist

Job Description

REQUIREMENTS

• 3+ years of bookkeeping or accounting support experience
• Proven experience with QuickBooks Online and proficiency with Excel
• Strong understanding of accounts payable, accounts receivable, and reconciliations
• Strong attention to detail and organization
• Strong communication skills and ability to coordinate with internal teams and vendors
• Ability to work independently in a remote environment

Preferred

• Experience with Bill and Expensify
• Experience with job costing or project-based accounting
• Located in Maryland, DC or Virginia

RESPONSIBILITIES

Accounts Payable & Vendor Management

• Enter and process vendor bills in Bill.com
• Verify accuracy of vendor invoices and ensure proper coding for jobs and accounts
• Maintain vendor records and assist with vendor onboarding/documentation including COIs and 1099 management
• Track outstanding vendor balances and resolve discrepancies

Accounts Receivable

• Create and issue client invoices and deposit invoices in QuickBooks Online
• Send change order invoices and ensure accurate documentation of project modifications
• Apply customer payments and maintain accurate A/R records
• Monitor aging reports and follow up with clients regarding outstanding balances
• Assist with collections communications, when necessary

Expense Management

• Review Expensify submissions and ensure proper categorization and job coding
• Reconcile expense reports with receipts and company policies
• Coordinate with staff to resolve discrepancies or missing documentation

Project/Job Cost Tracking, Compliance and Tradeshow Support

• Create and maintain job numbers for new projects
• Track tradeshow orders and related financial transactions
• Ensure transactions are accurately recorded and properly categorized
• Review job cost reports against project budgets before jobs are closed out
• Assist with project profitability tracking and reporting
• Track and prepare sales tax reports for review and filing

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#CrossChannelJobs #JobSearch
#CareerOpportunities #HiringNow
#Employment #JobOpenings
#JobSeekers
#FacebookLinkedIn