Billing Clerk

Job Description

REQUIREMENTS

• High school diploma or equivalent required; post-secondary coursework in accounting or business is a plus.
• One to two years of experience in billing, accounting, or a related administrative role preferred.
• Experience with preparing and processing pay applications in a general contracting environment.
• Knowledge of customer contracts, purchase orders, and billing terms.
• Strong attention to detail and commitment to accuracy.
• Proficiency in Microsoft Excel and accounting or ERP systems.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple priorities under deadlines.
• Positive attitude and team-oriented mindset.

Education and/or Experience: High school diploma or equivalent; one to two years related experience and/or training; or equivalent combination of education and experience.

Language Skills: Ability to write routine reports and correspondence. Ability to speak effectively before internal and external customers and employees of the organization.

Mathematical Skills: Ability to calculate figures and amounts such as discounts, commissions, and percentages.

Reasoning Ability: Ability to solve practical problems.

RESPONSIBILITIES

• Generate and issue accurate customer invoices based on the terms provided by customer purchase orders or subcontracts.
• Review supporting documentation to ensure compliance with customer requirements prior to invoice submission.
• Track and monitor billing timelines to ensure invoices are submitted in accordance with contractual deadlines
• Communicate with project managers and internal teams to validate billing details and resolve discrepancies.
• Upload invoices into customer portals as required and ensure successful submission.
• Maintain accurate billing records and support documentation in internal systems
• Assist with month-end reporting and billing reconciliations.
• Respond to customer billing inquiries in a timely and professional manner.
• Support process improvements to streamline billing workflows and improve accuracy.

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