Bid Coordinator

Job Description

REQUIREMENTS

• Proven experience in bid administration, project coordination, or office support.
• Strong organisational and time‑management capabilities, able to manage multiple deadlines.
• Proficiency with Microsoft Office, document management, and collaboration tools (e.g. Teams, SharePoint).
• Strong written communication skills, with attention to clarity, structure, and professionalism.
• High attention to detail and accuracy in document preparation and opportunity tracking.
• Ability to work effectively under pressure and meet tight deadlines.

RESPONSIBILITIES

• Maintain bid schedules, milestones, and delivery across regional opportunities.
• Prepare and format bid documents, templates, and presentations to quality standards.
• Draft and edit proposal sections under Bid Manager guidance, ensuring clarity and message alignment.
• Manage RFP/RFI analysis, segment requirements, and coordinate task ownership across stakeholders.
• Coordinate communication between bid teams, SMEs, and external contributors.
• Maintain bid content libraries, version control, and documentation standards.
• Support secure, compliant, and on‑time bid submissions.
• Capture lessons learned and maintain post‑bid documentation.
• Monitor tender portals, log opportunities, and track key deadlines.
• Support opportunity summaries, status tracking, and approved handover into the formal bid process.

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