Assistant Manager, Workplace Solutions

Job Description

REQUIREMENTS

• Minimum 3-5 years’ experience in facilities management/ FMCG industry Preferred
• Good verbal, written and presentation communication skills with the ability to communicate with a wide variety of audiences.
• Client relationship and senior stakeholder management / client service experience is required
• Experienced in financial management and budgeting while identifying cost savings/avoidance
• Good knowledge of local health and safety standards and regulations
• Team management experience is optional (incl. external suppliers and internal members of the workplace solutions organization)

RESPONSIBILITIES

• Develop site level implementation plan as per operational gaps, local business requirements
• Get involved in facility health and safety matters in cooperation with in-house SHE team
• Set and deploy local targets based on regional/country targets (incl. portfolio efficiency, workplace standard and if applicable sustainability targets)
• Preparation of annual location budgets as per contracts; services agreements, maintenance plan, asset replacement plans
• Safeguarding the pre-approved annual budgets are not exceeded, achieve pre-set savings targets
• Handling of petty cash
• Tracking of spending and cost bookings in owned cost centers and initiate necessary changes in alignment with the F&C organization
• Overlook the fixed asset transfers upon project closures and active involvement in the annual asset inventory reviews
• Monitor all facility services as defined KPIs and scope of local FM service contracts, payment and change terms
• Provide regular office performance reporting review and analysis to oversee the operations of third-party service providers
• Understand local health and safety requirements and ensure compliance with local regulations and/or Nestle standards
• Monitor deliverables by Landlords (maintenance and repair of critical building assets, fire safety standards)
• Make arrangements for site level end user surveys, interpret results and prepare recommendations accordingly
• Manage local workplace communication with internal Communication team, business and end-users
• Execute on Sustainability targets (if applicable), energy monitoring and promote sustainable building solutions

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