Administrative Assistant

Assistant

Remote

June 26, 2026

Application ends: September 24, 2026

Job Description

REQUIREMENTS

Proven experience in office administration or clerical roles with strong organizational skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
Excellent computer literacy with the ability to learn new software quickly
Strong typing skills with high accuracy; familiarity with data entry processes
Exceptional customer service skills combined with professional phone etiquette on multi-line phone systems
Ability to manage time efficiently while handling multiple priorities in a fast-paced setting
Attention to detail for proofreading documents and maintaining accurate records
Experience in office management or as a personal assistant enhances your candidacy
Strong organizational and time management skills.
Excellent written and verbal communication.
Proficient in Google Docs and basic computer applications.
Ability to work independently in a remote environment.
Strong attention to detail and ability to meet strict deadlines.
Professional phone etiquette and customer service skills.
Previous administrative, office, or proposal-writing experience is preferred but not required
Previous experience in project construction management, HVAC, construction administration, or a related field is preferred.
Proficiency in Gmail, Yahoo Mail, Microsoft Word, and Google Docs for preparing proposals, managing correspondence, and maintaining documentation.
Minimum of a High School Diploma required; an Associate’s Degree in Business Administration, Construction Management, or a related field is preferred.
Excellent verbal and written communication skills with the ability to interact professionally with contractors, clients, and company leadership.
Strong organizational and time management skills with the ability to prioritize multiple projects and meet deadlines.
Ability to work independently in a remote environment while maintaining accuracy and productivity.
Attention to detail and commitment to producing high-quality work.

RESPONSIBILITIES

Handle data entry tasks accurately using Microsoft Office, Google Workspace, and other office software
Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents
Support calendar management by scheduling appointments, meetings, and coordinating events
Provide excellent customer service by supporting clients, vendors, and team members promptly and courteously
Perform clerical duties such as proofreading documents, managing correspondence, and preparing reports
Offer personal assistant support as needed to executives or team members to optimize their productivity
● Prepare and complete 5–10 contractual proposals (bids) per day using Google Docs.
● Ensure all proposals are completed accurately and submitted before their expected due dates.
● Conduct professional follow-up phone calls with contractors after bids have been submitted.
● Work closely with the company owner through virtual communication to prioritize assignments and meet deadlines.
● Maintain organized proposal records and documentation.
● Communicate effectively with contractors and clients while providing excellent customer service.
● Perform other administrative duties as assigned.