Administrative Assistant

Job Description

REQUIREMENTS

● Highly organized and detail-oriented

● Strong communication skills (written and verbal)

● Proactive doesn’t wait to be told every step

● Comfortable with tech tools (or quick to learn)

● Able to manage multiple tasks and deadlines

● Reliable and consistent

Tools You’ll Use

● Google Drive / Google Calendar

● Riverside

● Notion

● Social media platforms (Facebook, Instagram, Meta Business)

● Email platforms (Gmail)

RESPONSIBILITIES

Calendar & Scheduling

● Schedule podcast recordings and meetings

● Send calendar invites with proper links

● Manage reschedules and confirmations Inbox & Communication Support

● Help monitor and organize email inbox

● Respond to or draft replies for basic inquiries

● Follow up with guests, vendors, or partners as needed File & Content Organization

● Organize Google Drive folders (podcast episodes, assets, documents)

● Maintain consistent naming and structure

● Upload and organize podcast files after recording Task & Project Management

● Update task boards

● Track deadlines and ensure tasks are completed on time

● Help keep the content calendar up to date Content Support

● Schedule social media posts (FB, IG, LinkedIn)

● Post teaser and launch content based on provided captions

● Assist with uploading podcast episodes to platforms if needed General Admin Tasks

● Create and manage forms (applications, giveaways, etc.)

● Assist with simple automations or data entry

● Help document processes (SOPs) Ideal Candidate

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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