Administrative Assistance – Justice Initiatives

Job Description

JOB DETAILS

REQUIREMENTS

• High School Diploma or GED required.
• Associate degree preferred.
• Two years’ related administrative experience preferred.
• Proficient in Microsoft Office, Excel, Outlook, Intranet engines, databases and hand-held devices.
• Excellent communication skills, including ability to communicate clearly, effectively and collaboratively with all levels of staff, program participants and community members.
• Commitment to working toward positive community change.
• Valid, clean NYS driver’s license preferred.
• Bilingual Spanish English preferred.
• Commitment to work from a strength based, trauma informed youth and family development perspective.

RESPONSIBILITIES

• Provide front desk office support as needed but not limited to answering and appropriately directing incoming calls and visitors.
• Sort and distribute incoming and outgoing general mail.
• Receive packages (Amazon, FedEx, etc.)
• Process clerical material, including but not limited to typing, making copies, and filing program and administrative correspondence and email updates.
• Assist in entering data into the appropriate system as needed (Excel, DOP Connect)
• Responsible for updating front desk material for distribution to visitors such as fliers and referrals posting.
• Maintain inventory of office, kitchen, and building supplies.
• Attend all relevant meetings, trainings, and workshops as needed
• Assist with the preparation of petty cash, metro cards, check request, and credit card reconciliation
• Responsible for the agency vehicle sign-out log, checklist, and maintenance update
• Responsible for updating and managing the Building Calendar to reflect request submitted for space, office, and van reservation.
• Additional tasks as needed

Are you interested in this position?

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