Administrative And Traffic Coordination Assistant

Job Description

REQUIREMENTS

– Bachelor’s degree in Business Administration, Office Management or a related field.
– Proven experience in office management, administrative support, or a similar role, preferably in a creative or advertising agency setting.
– Strong organizational skills, with the ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
– Excellent communication skills, both verbal and written, with a professional and friendly demeanor.
– Proficiency in office productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint).
– Attention to detail and problem-solving skills, with the ability to anticipate needs, identify issues, and implement effective solutions.
– Strong interpersonal skills, with the ability to interact with individuals at all levels of the organization and establish positive working relationships.
– Discretion and confidentiality when handling sensitive information.
– Proactive attitude, with a capacity to embrace challenges and an enthusiasm to take initiative in office coordination tasks.

RESPONSIBILITIES

– Administrative & Office Support: Manage calendars, meetings, correspondence, reports, and travel arrangements.
– Office Operations & Facilities Management: Oversee office supplies, vendor coordination, and facilities management.
– Project Traffic & Coordination: Track projects, deadlines, and deliverables; maintain project trackers and follow up with teams.
– Event & Project Support: Coordinate internal meetings, events, and support production logistics.
– HR & IT Support: Assist with recruitment coordination, onboarding documentation, and IT asset tracking.
– Communication & Collaboration: Act as a central coordination point across departments.

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