Admin Assistant | Office Assistant

Job Description

REQUIREMENTS

1. Diploma, Bachelor’s degree, or equivalent qualification preferred
2. Previous experience in administration, office coordination, clerical work, or office support will be an advantage
3. Freshers with strong communication and computer skills may also be considered
4. Good knowledge of Microsoft Office, especially MS Word, Excel, Outlook, and PowerPoint
5. Good typing and data-entry skills
6. Strong verbal and written communication skills
7. Good organizational and time-management skills
8. Ability to handle multiple tasks and priorities
9. Strong attention to detail and accuracy
10. Ability to work independently as well as part of a team
11. Professional, responsible, punctual, and well organized
12. Ability to maintain confidentiality of company and employee information
13. Good interpersonal and customer-service skills
14. Willingness to learn and take responsibility for assigned tasks

RESPONSIBILITES

1. Handle general office administration and day-to-day administrative activities
2. Maintain office records, files, documents, databases, and confidential information
3. Prepare letters, reports, quotations, spreadsheets, presentations, and other office documents
4. Manage incoming and outgoing emails, telephone calls, correspondence, and enquiries
5. Coordinate appointments, meetings, schedules, and internal office activities
6. Perform accurate data entry and maintain updated records in the company system
7. Assist with document scanning, printing, photocopying, filing, and archiving
8. Support management with routine administrative and coordination tasks
9. Coordinate with employees, customers, suppliers, and other departments when required
10. Maintain proper filing systems for easy retrieval of documents
11. Monitor office stationery and supplies and arrange replenishment when required
12. Assist in preparing daily, weekly, and monthly administrative reports
13. Follow up on pending documents, approvals, emails, and office-related requests
14. Maintain attendance records and other administrative information when required
15. Assist with travel arrangements, meeting coordination, and appointment scheduling
16. Ensure the reception and office areas remain professional and well organized
17. Handle confidential documents and company information responsibly
18. Provide administrative support to HR, Accounts, Sales, Operations, and Management teams when required
19. Maintain professional communication with clients, visitors, colleagues, and external parties
20. Complete assigned administrative tasks accurately and within deadlines

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