Accounts Payable Specialist

Job Description

REQUIREMENTS

• Bachelor’s degree in Accounting, Finance, or related field.
• 2–5 years of Accounts Payable or similar accounting experience (government contracting preferred).
• Strong understanding of AP processes, GL coding, and reconciliations.
• Proficiency in Unanet preferred.
• Skilled in Microsoft Excel, SharePoint, and financial data tools. Strong attention to detail, accuracy, and organizational skills.
• Effective communication skills; able to work independently and cross-functionally in a remote environment.

RESPONSIBILITIES

• Manage the full-cycle accounts payable process, including invoice review, coding, approval routing, and timely payment processing.
• Maintain accurate and up-to-date AP records in the accounting system.
• Reconcile vendor statements and resolve discrepancies with internal teams and vendors.
• Prepare and process payment batches (checks, ACH, electronic payments).
• Monitor payment schedules to ensure timely disbursements.
• Perform routine bank reconciliations.
• Manage credit card data imports, review for errors, and ensure accurate integration.
• Maintain organized digital records of invoices, credit card statements, receipts, approvals, and expense documentation.
• Support month-end close activities, including accruals, reconciliations, and reporting.
• Assist with internal and external audit preparation.
• Ensure compliance with company policies, internal controls, GAAP, FAR, and DCAA requirements.
• Identify opportunities to improve financial workflows and recommend process enhancements.
• Prepare 1099s and verify W-9 data.
• Support senior finance leadership with ad hoc projects.

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