Accounts Payable Specialist

Job Description

REQUIREMENTS

• 2-4 years of Accounts Payable, Procurement, or experience in advance knowledge of B2B banking transactions
• Knowledge of either Oracle EBS or Oracle Cloud (Cloud Preferred) AP Subledger is preferred
• Knowledge of Great Plain ERP is preferred but not required
• 2+ years of experience in auditing P-Cards or corporate credit card transactions is preferred
• Proficiency in Microsoft Office with strong working knowledge Excel functions
• Above average analytical thinking and communication skills to convey information effectively
• Flexibility in responding to unanticipated situations
• A proven ability to build strong business relationships beyond the finance team
• Ability to manage multiple tasks with strict deadlines in a fast-paced environment

RESPONSIBILTIES

• Complete the full End-to-End process of invoicing handling, processing, and payments, as well as, respond to and resolve any inquiries related to the direct-spend invoices in Great Plains
• Process a high volume of invoices accurately and efficiently
• Maintain vendor records and respond to vendor inquiries
• Follow a fraud prevention process when calling all suppliers to confirm banking details additions or changes
• Ensure compliance with internal SOX controls and company policies
• Manage P-Card transaction audits and inquiries ensuring both are completed timely and with accuracy
• Audit Concur Travel & Expense (T&E) reports for accuracy, policy compliance, and proper documentation
• Identify and flag non-compliant or questionable expenses and follow up for resolution
• Manage banking-related activities, including research and resolution of payment issues, returned payments, and bank inquiries
• Administer Positive Pay processes, including file uploads, exception review, and fraud prevention controls
• Assist leadership in finding efficiencies in our processes while upholding the quality in our controls and standards
• Participate in projects that involve integrations or testing that improve payment and invoicing processes
• As efficiencies are gained, additional responsibilities could be assigned, or a need may arise to assist in research of escalated situations

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