Accounts Payable Rep

Job Description

REQUIREMENTS

Education

• High school diploma or equivalent.

Work Experience

• At least 2-3 years of vendor and/or account reconciliation experience.
• Including, Unvouched Receipts, Goods Receipt vs. Invoice Received reconciliation, open payables discounts aging analysis, vendor open balances, accruals and shared services experience.
• Advanced Excel proficiency, including expertise in PivotTables, VLOOKUP/XLOOKUP, complex formulas, data analysis, reporting, and spreadsheet automation to support accurate and efficient decision-making.

Knowledge / Skills / Abilities

• Ability to work in a fast paced, high-volume environment.
• Excellent verbal and written communication skills, with the ability to effectively collaborate across departments, build strong relationships, and convey complex information clearly to diverse audiences.
• Strong teamwork and collaboration skills, with the ability to work effectively across cross-functional teams, support shared goals, and contribute to a positive, results-driven work environment.

RESPONSIBILITIES

• Ensure vendor statements are reconciled quarterly or by established contractual frequency. Statement reconciliations must be logged, imaged and communicated. The statement spreadsheet must be updated in real time as these numbers are taken into account for accruals booked by our client’s accounting department to account for possible future exposure caused by Divisional/Operational write-offs.
• Analyze and research vendor discrepancies (quantity shortage debits, pricing adjustment debits, return debits, etc.) and effectively communicate conclusions with the vendor via Zendesk.
• Ensure exception invoices have proper approval from the Delegation of Authority or Exemption Approval matrix.
• Prepare monthly portfolio scrubs to illustrate the health of assigned portfolio and present to Team Lead. Review and address to resolve all outstanding issues listed on aging, GR/IR, parked reports, etc. Quarterly goals are measured with monthly portfolio scrubs and are communicated to Supervisor.
• Maintain positive relationships with vendors and internal business stakeholders.
• Communicate to AP management and/or Division any issue of concern due to payment terms, operation receiving practices, vendor and/or Division performance, etc. Raise awareness regarding issue that may affect late payments, lost discounts and credit holds and provide accurate/conclusive information for customer to reach resolution.
• Adhoc tasks and projects that arise.

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