Accounting Specialist

Job Description

REQUIREMENTS

• Previous professional experience in accounting, bookkeeping, finance, or a related role.
• Strong understanding of accounts payable and accounts receivable.
• Experience with general ledger accounting and journal entries.
• Experience performing bank, credit card, and balance sheet reconciliations.
• Experience with month-end close.
• Understanding of GAAP and standard accounting principles.
• Strong proficiency in Microsoft Excel and/or Google Sheets.
• Experience with QuickBooks or similar accounting software.
• Experience with financial platforms such as Ramp, Workday, Kronos, Ceridian, PeopleSoft, or similar systems is a plus.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Ability to independently investigate and resolve discrepancies.
• Strong organizational and time-management skills.
• Ability to manage recurring deadlines across multiple companies simultaneously.
• Strong written and verbal communication skills.
• Ability to appropriately handle confidential financial, payroll, and company information.
• Self-starter and motivated individual.

RESPONSIBILITES

• Maintain accounting records for multiple affiliated companies and operating entities.
• Manage and maintain charts of accounts across multiple businesses.
• Manage accounts payable and accounts receivable processes.
• Ensure transactions are assigned to the correct entity, location, department, and general ledger account.
• Perform bank, credit card, and balance sheet reconciliations.
• Prepare and post journal entries, accruals, reclassifications, and adjustments.
• Assist with intercompany transactions and reconciliations.
• Perform month-end closing procedures across assigned entities.
• Review profit and loss statements and balance sheets for discrepancies or unusual activity.
• Assist with entity-level and consolidated financial reporting.
• Prepare financial reports, schedules, and account analyses for management.
• Assist with budgeting, forecasting, and variance analysis.
• Assist with payroll preparation, review, and reconciliation.
• Reconcile payroll liabilities and related accounts.
• Review vendor invoices, payments, receipts, and supporting documentation.
• Maintain organized digital accounting records.
• Work with managers and administrative teams to resolve accounting discrepancies.
• Assist with onboarding newly added entities or locations into accounting systems.
• Help standardize accounting procedures across multiple businesses.
• Support accounting system improvements, integrations, and special projects as needed.
• Manage, maintain, and create charts of accounts, as required.
• Support payroll functions, on an as-needed basis.

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