Recruiting Coordinator 

Job Description

REQUIREMENTS

• High school diploma or equivalent.
• Strong verbal and written communication skills.
• Excellent organization and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and Teams); experience with Paylocity or other HRIS/applicant tracking systems is a plus.
• Ability to work independently in a remote environment.
• Strong professionalism and ability to handle confidential information.

Preferred

• Previous experience in recruiting, staffing, HR, customer service, administrative support, or sales.
• Familiarity with applicant tracking systems and online recruiting platforms.
• Experience conducting phone interviews or candidate screenings.

RESPONSIBILITES

Candidate Screening & Recruiting Support

• Review resumes and employment applications for open positions.
• Conduct initial phone screenings with applicants.
• Evaluate candidates’ qualifications, work history, communication skills, and overall fit.
• Document interview notes and candidate assessments.
• Maintain timely communication with applicants throughout the recruiting process.
• Assist with sourcing candidates through job boards, LinkedIn, and other recruiting channels.

Interview Coordination

• Schedule interviews between qualified candidates and hiring managers.
• Coordinate interview logistics and confirm candidate availability.
• Maintain organized hiring records and interview schedules.

Pre-Employment Screening Administration

• Initiate and monitor pre-employment background checks.
• Request and review Motor Vehicle Records (MVRs) for positions requiring driving responsibilities.
• Ensure all required screening documentation is completed and received.
• Maintain confidentiality of candidate information and screening results.
• Present qualified and screened candidates to the Director of Human Resources for further review and final interviews.

Administrative Support

• Update and maintain applicant tracking systems and recruiting records.
• Prepare candidate status reports and recruiting updates as needed.
• Support continuous improvement of recruiting processes and candidate experience.

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