Executive Assistant/Office Manager

Job Description

REQUIREMENTS

• Experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft Office, Google Workspace, Zoom, and electronic document management.
• Ability to work independently with minimal supervision.
• Healthcare or medical office experience is preferred.
• Knowledge of HIPAA is a plus.

RESPONSIBILITIES

• Manage calendars, appointments, and scheduling.
• Answer phone calls and respond to emails professionally.
• Coordinate referrals and communicate with clients, healthcare providers, and agencies.
• Prepare, organize, and maintain documents, forms, and reports.
• Assist with Oregon DHS and healthcare-related administrative paperwork.
• Maintain electronic records and files.
• Schedule meetings and follow up on pending tasks.
• Provide general executive and office administrative support.
• Assist with invoicing, billing, and basic bookkeeping (preferred but not required).
• Handle confidential information in compliance with HIPAA.

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