Logistics and Warehouse Coordinator

Job Description

REQUIREMENTS

• Minimum 3 years of hands-on experience in the logistics industry within the UAE is mandatory
• Hands-on warehouse management experience (receiving, storage, inventory control, dispatch)
• Experience in logistics specifically in the Emirate of Dubai and GCC countries, including contracting freight forwarders and trucking companies
• Experience in international transportation and documentation requirements
• Tech-savvy and a fast learner, with the ability to quickly pick up and effectively use ERP/procurement systems, including creating and managing Purchase Orders (POs)
• Hands-on experience using a procurement module/system is an advantage
• Good organizational skills to respond to multiple inquiries promptly and professionally
• Ability to work well in teams, interacting with operations, sales, and external customers
• Detailed understanding of INCOTERMS and their impact on pricing and risk
• Familiarity with the Dubai Trade portal
• Experience in the freight forwarding industry
• Fully communicative English (written and spoken)
• Knowledgeable of customs procedures
• Knowledgeable of the transport of Dangerous Goods
• Negotiation expertise
• Computer and tech savvy
• Relevant Bachelor’s Degree

RESPONSIBILITIES

Logistics & Warehouse:

• Receive requests for pricing, log information, and retrieve pricing from logistics partners in a timely manner
• Work closely with project planning to establish proper transportation schedules for delivery of materials/documentation for tenders/projects
• Serve as primary interface with sales channels on all aspects of logistics, budgetary pricing, and concepts
• Drive logistics actions during project execution to maximize efficiency while ensuring on-time completion
• Prepare, apply for, or generate import-export clearance documentation, including HS codes
• Work with project managers and sales executives to contract and coordinate delivery of awarded orders
• Work with shippers and freight forwarders to coordinate vessel bookings, documentation controls, and customs processes (ISF, clearances, etc.)
• Oversee warehouse receiving, storage, inventory control, and dispatch of materials
• Maintain accurate warehouse records and stock levels, conducting regular inventory checks
• Ensure proper handling, labeling, and storage of materials, including Dangerous Goods where applicable
• Develop supplier relationships and help build supplier onboarding processes

Procurement:

• Create and process Purchase Orders (POs) and Receipt Entries accurately and in a timely manner using the system/ERP procurement module
• Act as primary procurement interface with suppliers for assigned scope, ensuring smooth execution of procurement activities
• Commercially evaluate supplier proposals, negotiate terms, pricing, and contracts
• Track PO status, follow up on order confirmations, delivery timelines, and resolve discrepancies
• Maintain procurement records, ensuring documentation is accurate and up to date in the system
• Drive cost reduction initiatives in procurement of direct materials, products, and services
• Manage claims toward suppliers and subcontractors
• Follow up on timely closure of Non-Conformities (NCRs) related to suppliers

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