Administrative Assistant

Job Description

REQUIREMENTS

• 3+ years of administrative experience in a fast-paced professional environment.
• Advanced Microsoft Excel skills with the ability to build spreadsheets from scratch and troubleshoot formulas.
• Strong Microsoft 365 skills (Word, Outlook, PowerPoint, OneDrive, Teams/Zoom).
• Excellent written communication and organizational skills.
• · Exceptional attention to detail and follow-through.
• A proactive, resourceful mindset with the ability to prioritize competing deadlines.
• Comfort working in a fast-paced environment where priorities can shift.
• High integrity and the ability to maintain strict confidentiality.

Preferred

• Adobe Acrobat Pro (forms, redactions).

RESPONSIBILITIES

• Build, maintain, and quality-check advanced Excel workbooks, data validation, conditional formatting, charts.
• Create polished documents in Microsoft Word using styles, templates, headers/footers, tables of contents, and mail merge.
• Create, edit, combine, redact, and organize PDFs using Adobe Acrobat Pro.
• Manage calendars, schedule meetings across time zones, prepare agendas, meeting notes, and follow-up action items.
• Maintain organized electronic files with consistent naming conventions and version control in cloud-based systems.
• Compile medical, legal, and financial information into professional summaries, timelines, and reports.
• Track multiple projects and deadlines while proactively communicating status updates.
• Handle confidential information with discretion and professionalism.
• Provide bookkeeping support, including tracking invoices, expenses, vendor forms, and time records.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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